APPLY FOR BOOTH

Overall Booth Disclaimer:

 

The Coralville Asian Festival welcomes everyone to celebrate the vibrant cultures, cuisines, resources, and organizations that represents out local Asian American communities. Booths are assigned on first-come, first-served basis subject to the festival capacity and the needs of both the Asian American and the broader public. Submitting an application does not guarantee acceptance as a booth or vendor. The Coralville Asian Festival planning committee reserves the right to make final decisions regarding booth approvals, placements, sizes and related materials.

 

Cultural Booth:

 

We welcome any and all to apply for a Cultural Booth to represent your ethnic community’s arts and crafts, history, traditional dresses and regalia, artifacts, and other materials to demonstrate its rich history. We ask all cultural booths to have an interactive component (traditional games, script, etc.), but must not sell any services or merchandise. We strongly encourage applicants who are connected to one of our state’s many Asian ethnic community organizations.

 

Non-Profit Booth:

 

Organizations that operate solely for the benefit of the local community and are able to provide a 501(c)(3) EIN number could apply for a Non-Profit Booth. Non-Profit Booth is not allowed to sell any food, beverages, or merchandise and must not promote or display anything that might appear controversial or political. No hiring, recruiting for employment, fundraising, or selling is allowed at non-profit booths; engaging in these activities will result in being charged the Commercial Booth rate.

 

Commercial (and Artisan) Booth:

 

There are two types of Commercial Booth: Commercial and Artisan. Commercial Booth can display products or services or any agency recruiting for employment. You may sell your product or service at the festival provided that you have a valid business license. Emerging Entrepreneur and Artisan are for local, Asian-owned small businesses selling art, ceramics, jewelry, home, vintage, niche products, and other related items.

 

If you have any questions prior to applying for any of the booths, or during the process, please email coralvilleasianfest@gmail.com.

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DEADLINE FOR FINAL SUBMISSION AND FULL PAYMENT IS APRIL 16, 2025. 

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Booth Pricing

 

• Cultural Booth: $0

• Non-Profit Booth: $0

• Emerging Entrepreneur / Artisan Booth: $75 

• Commercial Booth: $150

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Vendor may bring their own setup or rent one from the Festival. Pricing to rent setup from the Festival.

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• Rent 10x10 tent/weight: $150/each

• Rent 6ft table: $30/each

• Rent chair: $15/each​

 

General Policy

 

 

Licensing:

You must have a business license and sales tax number in order to sell or solicit a sale at the Coralville Asian Festival.

 

Operating Hours:

All booths must be set up and ready for inspection and operation by 12:00 pm on the day of the event and must not be unattended from the hours of 12:00 pm until 6:00 pm. Set up will begin Saturday, May 17, 2025 at 9:00 am.

 

Fire and Health Safety:

The local Fire Marshall and Health Department Inspector, or their agents will inspect any booths and exhibits. Any items that do not comply with the health and safety standards will be seized and removed immediately.

 

Display:

All displays must not extend more than two inches beyond the perimeter of the table. Please keep aisles clear as dictated by fire safety standards.

 

Use of Tables and Chairs:

All tables and chairs must remain inside of the designated booth area. Tables and chairs specifically provided for the use of dining areas, entertainment areas, or other booths must not be moved into your booth. You may request additional tables and chairs from us with advance notice or supply your own. Please have your personal tables and chairs clearly labeled to prevent any risk of loss. 

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**Further information will be provided after your application is submitted.